How to Use Technology to Plan Your Wedding

Take the headache out of planning a wedding and use a wedding website. I am in the industry and know the ropes, still my daughter signed up with Say I Do to plan her wedding and has been raving to me about how easy it is. This blog post is by Say I Do which I highly reccomend - Lisa xxx

Are wedding websites and online RSVP’s worth it?

Planning a wedding is an exciting and somewhat chaotic time. There’s a lot of moving parts to coordinate, and keeping track of all the details can feel overwhelming. 

Thankfully, there’s some simple and sanity-saving technologies that take your wedding planning from chaos to clarity in just a few clicks.

Wedding technology can be infused into nearly every part of your planning process. For example, many couples are choosing to have a wedding website, wedding checklists and online RSVP’s in order to streamline everything they need in one place.

If you feel like you’ve been managing the largest project of your life, without a team to help you, this article will guide you through some of the ways wedding technology can help make the process more enjoyable for you and your guests.

A wedding website

A wedding website is like a billboard for your entire wedding, for everything from the planning to walking down the aisle. It is a single go-to resource for guests to use to find any and all information they need in the lead up to your big day. 

How would it feel to take all of those questions you keep getting asked about the dress code and the timing of the ceremony, and simply share the link to your wedding website where your guests can answer their own questions? What a relief!

Guests can use wedding websites to RSVP, double check the date, choose a gift, organise their transport and accommodation options, and to find you on your wedding day.

Once you have the key information on your website, you can also have some fun with it, and make it a true representation of your relationship. Guests can enjoy exploring a list of fun things to do around town, or watch a personalised video message from you telling them just how excited you are to celebrate this important milestone together. 

Most wedding websites offer good security and password protection to ensure your details are only available to those who you choose to share them with. 

If you’re considering setting up a wedding website, you can find an elegant, done-for-you website that aligns with your wedding theme on Say I do.  

RSVP and guest management

One of the key functions of your wedding website is the collection of guest information and RSVP’s. 

Manually collecting wedding RSVP’s can be one of the most error-filled parts of planning a wedding. Doing RSVP’s this way involves significant time spent on back and forth communication, and making manual changes for potentially hundreds of guests. 

Not to mention that trying to remember who is invited to the ceremony, and who is invited to the whole event can be a headache. 

A digital RSVP system streamlines all of this by providing a smooth and seamless way to invite guests and collect their RSVP’s. 

You can easily set up a private event to invite guests to only part of the day (for example, the ceremony), and collect important information such as whether they’re bringing a plus one, and any dietary, travel or song requests. 

Simply send the RSVP link to your guests and they can quickly fill out their details directly from their smartphone or computer. 

Haven’t heard back? Send a quick RSVP reminder through a simple email announcement.

You can find more and create your own free online RSVP, which can replace or complement traditional paper RSVP methods. 

Seating planner

A common source of worry for many couples when planning their wedding, is where to sit guests so that it’s fair and amicable.

Online seating charts take a lot of the stress out of organising your guest seating arrangements. Once your guests RSVP, simply use your online seating chart to drag and drop them into your preferred arrangement.

Plus, if there’s any last minute guest changes, simply drag and drop until everyone has the perfect spot from which to enjoy the reception. 

If you’ve been sticking post-it-notes on a board and hoping the cat doesn’t knock it over, try testing out some online seating planners and see if they feel simpler.

Custom checklist

A wedding checklist is a must for every couple planning their wedding. It’s the source of all of the steps you need to take between now and your wedding day. 

A good wedding checklist is tailored to your wedding timeline, helping you to prioritise tasks and get everything ready in time. Your wedding checklist includes everything from choosing dresses and decorations, invites, photography, venue hire and more. 

Wedding website services often include the option to create your custom checklist for you. It can be aligned to your timeframes, and ready for you to simply start checking off your tasks. 

Email announcements

Keeping in contact with your guests prior to your wedding day is an important part of ensuring they are informed and know when to show up and what to wear or bring. 

Email announcements make it even easier to send your save the date and your invitations, to request RSVP’s and to update guests on any changes such as weather or timing. 

Simply click and send to everyone without having to track down individual details like email addresses and phone numbers. 

Haven’t heard back from someone with their RSVP? Set up an email announcement to go out with a gentle reminder for your guests to send in their details. 

With everything you’re coordinating to bring together your perfect wedding day, choosing the right wedding technology can save you a lot of time and sanity. 

Couples are increasingly using wedding websites and online RSVP managers to help streamline their wedding planning. With the details taken care of, you can get back to the fun part - dreaming up your day and enjoying the journey there together, as a couple. 

And, if you’re looking for a simple and elegant way to plan, organise and conquer your wedding goals, click the link to find out about the all-in-one wedding website services offered by Say I Do.